PRELIMINARY DESIGN

   Pre-design stage

1. *   obtain client’s design brief and other requirements
   

2. *    provide recommendations for fees for the appointment of consultants
   

3. *    inspect the site and investigate site conditions and constraints
   

4. *    undertake preliminary analysis of authority regulations and requirements
   

5. *    obtain the client’s approval to prepare sketch design
   

    Design Stage

1. *   arrange and attend meetings with the client, authorities and others
   

2. *    prepare sketch drawings and any other information deemed necessary to fully explain the design
   

3. *    prepare a design brief for the consultants
   

4. *    prepare preliminary costings
   

5. *    prepare a preliminary selection of materials and finishes
   

6. *    obtain the client’s approval to proceed with design development drawings
   

Time frame:        3 - 6 weeks

DESIGN DEVELOPMENT

1. *   develop the sketch designs into the final design solution with drawings of an appropriate scale and other details to adequately explain he design
   

2. *    coordinate the design work undertaken by consultants   
   

3. *    review the final design against the budget and prepare a cost estimate
   

4. *    prepare the necessary documentation for planning application and assist the client with lodging the applicaiton
   

5. *    assist in obtaining the Planning Approval
   

6. *    on receipt of planning approval obtain client approval to proceed with contract documentation
   

Time frame:        3 - 6 weeks

CONTRACT DOCUMENTATION

1. *   prepare drawings at an appropriate scale including plans, elevations and sections, together with other details and schedules to enable the project to gain building Rules consent
   

2. *    coordinate and integrate the work of consultants with the architectural drawings
   

3. *    prepare a specification describing the quality of materials , finishes and workmanship necessary to complete the project in accordance with the drawings and the client’s requirements
   

4. *    submit documents for Building Rules consent
   

5. *    recommend to the client a preferred method of engaging a contractor
   

6. *    seek client’s approval of documents and method of proceeding
   

Time frame:        6 - 8 weeks

CONTRACT ADMINISTRATION

   Tendering (if this is the chosen method)

1. *   call tenders
   

2. *respond to enquiries to tenderers
   

3. *close and assess tenders
   

4. *negotiate with the preferred tenderer
   

    Administration

1. *   prepare contract documents for signing by both parties
   

2. *    undertake periodic site inspections, check work in progress regarding design quality control, materials selection and performance as set down in the contract documents
   

3. *    review shop drawings and other builder’s submissions
   

4. *    provide supplementary details and information
   

5. *    provide instructions to clarify contract documents where required
   

6. *    administer variations and obtain client approvals
   

7. *    arrange and attend site meetings and other meetings as required
   

8. *    provide the client with regular reports regarding time and progress
   

9. *    assess progress claims and progress certificates
   

10. *    assess and approve claims for extensions of time
    

11. *    adjust prime cost sums and other provisional sums included in the documents
    

12. *    coordinate consultants
    

13. *    prepare defects list prior to practical completion
    

14. *    inspect rectification and issue certificate of practical completion
    

    Post construction

1. *   assess the final contract account
   

2. *    inspect the works and prepare final defects listing
   

3. *    issue final certificate on completion of all defects and outstanding work